Bookkeeping - Manual & Computerised

Certification: Fetac Level 5

Duration: 10 wks x 3 hrs

Purpose: To provide the learner with both an introduction to manual bookkeeping terms and principles, and the knowledge and skills necessary to operate a computerised accounts system using an integrated accounts package.

Aims

1. Acquire an understanding of basic bookkeeping concepts and terminology
2. Acquire the knowledge and skills to record transactions in a manual accounts system and draw up a trial balance
3. Understand the main components of a computer system, and acquire the skills to carry out various housekeeping tasks
4. Appreciate the advantages of computerised accounts, and be aware of the various accounts packages available
5. Appreciate the importance of data accuracy and confidentiality in financial transactions
6. Appreciate the importance of regular back-up of data in a computerised accounts system

Specific Learning Outcomes

1. Bookkeeping Principles
2. Computer Principles
3. Set-up and Input of Transaction Data
4. Computer Reports and Analysis

Bookkeeping Principles

• Explain debit, credit, debtors, creditors
• Set up debtors, creditors and nominal ledger accounts
• List current VAT rates
• VAT analysis
• Purchases invoices, credit notes, petty cash vouchers
• Methods of payment used in business, eg direct debit, EFTPOS
• Write up purchases, purchases returns, sales and sales returns
• Write up cheque payments using appropriate analysis columns
• Petty cash book
• Books of prime entry
• Balance personal and nominal ledger accounts
• Trial balance
• Income, expenditure, asset, liability, capital
• Extract VAT details and complete VAT 3G form
• Write up money received in relevant day book

Computer Principles

• Identify parts of a typical computer system
• Hardware and software
• Operating systems
• File Management
• Advantages of computerised accounts over a manual accounts system
• Name 5 integrated accounts packages currently available
• Importance of data accuracy
• Data security and confidentiality
• Anti-virus protection
• Data Protection Act

Set-up and Input of Transaction Data

• Access computerised accounts packages
• Set up standing data for new customers and suppliers
• Set up nominal accounts
• Set up stock/product codes and details
• Enter opening balances
• Issue, print and post sales invoices and credit notes
• Post debtors' payments
• Post purchases invoices, credit notes and creditor paymentsPost current bank account receipts
• Post current bank account payments
• Post petty cash payments
• Restore the petty cash imprest at the end of a period
• Verify entries made and correct errors
• Exit from software package correctly
• Back up data files

Computer Reports and Analysis

• View and print the following reports:
  • Sales Ledger
  • Purchase Ledger
  • Cash Book
  • Nominal Ledger
  • VAT Reporting
• Extract and interpret specific information from the reports

Assessment: is by Practical Examination (50%) and Project (50%).

This course is currently scheduled as follows: